Event Debrief Template

Companion form to the Event Evaluation Process SOP.

Complete within 7 days of event | Share with pastor within 14 days | File within 30 days.

Section 1 — Event Details

Event Name Date(s) Event Lead Overseeing Board Ministry Team Attendance First-Time Guests Volunteers Serving Event Type ☐ Special ☐ Recurring ☐ Outreach Budget Allocated $ Actual Spent $

Section 2 — Mission Alignment

Which aspect of our vision did this event primarily serve? (Check one)

☐ KNOWING CHRIST — Teaching, discipleship, Bible study, worship, spiritual growth
☐ MAKING HIM KNOWN — Outreach, evangelism, community, fellowship

In one or two sentences, how did this event serve that purpose?

Section 3 — What Went Well?

What should we celebrate or repeat? (List 2–3 highlights)

Section 4 — What Would We Change?

What would we do differently next time? (List 1–3 items)

Section 5 — Stewardship Check

Was the investment of time, volunteers, and money proportional to the ministry impact?

☐ Yes — Good stewardship
☐ Partially — Could improve
☐ No — Needs rethinking

Brief explanation (optional):

Section 6 — Recommendation

☐ REPEAT AS-IS — Keep it on the calendar
☐ MODIFY — Do it again with changes
☐ DISCONTINUE — Retire or replace this event

Action Items

What specific steps come out of this debrief? (Agreed upon with Board Chair)

Action Owner Due By

Sign-Off

Completed By Date Reviewed By Date

The source .docx is attached to this page for printing and further editing.