# 13 — Clerk *Mayflower Church Position Description | **13 — Clerk*** *Governance Position* ## Role Summary
**Purpose**Serve as the official record-keeper of the Church, maintaining accurate and complete records of all business proceedings, membership, and official communications.
**Accountable To**Congregation and Board of Elders
**Term of Service**3 years; minimum biannual meetings
**Selection Process**Nominated by Nominating Team, elected by Church Members
**Time Commitment**5-10 hours/month
## Qualifications Church Member in good standing with strong organizational and written communication skills. ## Key Responsibilities - Maintain a complete record of all business meetings of the Church, which will be read for approval at the next regular business meeting - Keep a register of the names of all Members, with dates of admission, dismissal, or death, together with a record of baptisms and marriages - Notify all Officers, Members of Boards, and delegates of their election or appointment - With the Board of Elders, issue letters of dismissal and recommendation - Preserve on file all official written communications, contracts, and written official reports - Administer a records management policy and manage the Church archives - Give legal notice of all meetings when such notice is necessary as indicated in the Bylaws - In the absence of the Pastor, call Boards together for the purpose of organization - In the absence of the Moderator at a business meeting, call the meeting to order and preside until the election of a Moderator pro tem - Keep the Mayflower Constitution and Bylaws of the Church up to date - Maintain or delegate maintenance of the Church's historical records ## Training & Support Records management resources, parliamentary procedure overview, archival best practices --- *A signed acknowledgment is required when a member accepts this role.* *The source .docx (including signature block) is attached to this page.* *Position Descriptions | Mayflower Church | April 2026*