13 — Clerk
Mayflower Church Position Description | 13 — Clerk
Governance Position
Role Summary
| Purpose | Serve as the official record-keeper of the Church, maintaining accurate and complete records of all business proceedings, membership, and official communications. |
| Accountable To | Congregation and Board of Elders |
| Term of Service | 3 years; minimum biannual meetings |
| Selection Process | Nominated by Nominating Team, elected by Church Members |
| Time Commitment | 5-10 hours/month |
Qualifications
Church Member in good standing with strong organizational and written communication skills.
Key Responsibilities
- Maintain a complete record of all business meetings of the Church, which will be read for approval at the next regular business meeting
- Keep a register of the names of all Members, with dates of admission, dismissal, or death, together with a record of baptisms and marriages
- Notify all Officers, Members of Boards, and delegates of their election or appointment
- With the Board of Elders, issue letters of dismissal and recommendation
- Preserve on file all official written communications, contracts, and written official reports
- Administer a records management policy and manage the Church archives
- Give legal notice of all meetings when such notice is necessary as indicated in the Bylaws
- In the absence of the Pastor, call Boards together for the purpose of organization
- In the absence of the Moderator at a business meeting, call the meeting to order and preside until the election of a Moderator pro tem
- Keep the Mayflower Constitution and Bylaws of the Church up to date
- Maintain or delegate maintenance of the Church's historical records
Training & Support
Records management resources, parliamentary procedure overview, archival best practices
A signed acknowledgment is required when a member accepts this role.
The source .docx (including signature block) is attached to this page.
Position Descriptions | Mayflower Church | April 2026