09 — Financial Secretary
Mayflower Church Position Description | 09 — Financial Secretary
Governance Position
Role Summary
| Purpose | Accurately receive, record, and report all monies given for the support of the Church, its ministries, and missions, ensuring donor confidentiality and financial integrity. |
| Accountable To | Board of Finance |
| Term of Service | 3 years; nominated by Nominating Team, voted by Church Membership |
| Selection Process | Nominated by Nominating Team, elected by Church Members |
| Time Commitment | 5-8 hours/month |
Qualifications
Church Member in good standing with strong attention to detail. Must be bonded at the expense of the Church.
Key Responsibilities
- Count offerings with a second person and deposits offerings and other receipts in the Church bank account(s)
- Keep an accurate account of monies received from each contributor and provide tax receipts to them at the end of the year
- Report contributions and income each week with the bank deposit slips or other records of deposits to the Church Treasurer and the Board responsible for each budget item or fund
- Secure and distribute the offering envelopes and manage on-line giving
- Prepare written reports for the biannual meeting: the October biannual meeting report covers receipts for January 1 through September 30; the March annual meeting report covers the entire fiscal year
- Submit all non-confidential financial records to the auditors six weeks prior to the annual meeting
Training & Support
Church financial recording resources, giving platform training, confidentiality protocols
A signed acknowledgment is required when a member accepts this role.
The source .docx (including signature block) is attached to this page.
Position Descriptions | Mayflower Church | April 2026