# Event Debrief Template *Companion form to the Event Evaluation Process SOP.* **Complete within 7 days of event | Share with pastor within 14 days | File within 30 days.**

**PRINT: [Mayflower Church Event Debrief Template.docx](https://wiki.mayflowerkingston.org/attachments/2)**

**ONLINE: coming soon**

## Section 1 — Event Details
**Event Name**
**Date(s)**
**Event Lead**
**Overseeing Board**
**Ministry Team**
**Attendance**
**First-Time Guests**
**Volunteers Serving**
**Event Type**☐ Special ☐ Recurring ☐ Outreach
**Budget Allocated**$
**Actual Spent**$
## Section 2 — Mission Alignment *Which aspect of our vision did this event primarily serve? (Check one)* - ☐ **KNOWING CHRIST** — Teaching, discipleship, Bible study, worship, spiritual growth - ☐ **MAKING HIM KNOWN** — Outreach, evangelism, community, fellowship In one or two sentences, how did this event serve that purpose? ## Section 3 — What Went Well? *What should we celebrate or repeat? (List 2–3 highlights)* 1. 2. 3. ## Section 4 — What Would We Change? *What would we do differently next time? (List 1–3 items)* 1. 2. 3. ## Section 5 — Stewardship Check Was the investment of time, volunteers, and money proportional to the ministry impact? - ☐ Yes — Good stewardship - ☐ Partially — Could improve - ☐ No — Needs rethinking Brief explanation (optional): ## Section 6 — Recommendation - ☐ **REPEAT AS-IS** — Keep it on the calendar - ☐ **MODIFY** — Do it again with changes - ☐ **DISCONTINUE** — Retire or replace this event ## Action Items *What specific steps come out of this debrief? (Agreed upon with Board Chair)*
ActionOwnerDue By
## Sign-Off
**Completed By** **Date**
**Reviewed By** **Date**
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*The source .docx is attached to this page for printing.*