Event Debrief Template
Companion form to the Event Evaluation Process SOP.
Complete within 7 days of event | Share with pastor within 14 days | File within 30 days.
PRINT: Mayflower Church Event Debrief Template.docx
ONLINE: coming soon
Section 1 — Event Details
| Event Name | |
| Date(s) | |
| Event Lead | |
| Overseeing Board | |
| Ministry Team | |
| Attendance | |
| First-Time Guests | |
| Volunteers Serving | |
| Event Type | ☐ Special ☐ Recurring ☐ Outreach |
| Budget Allocated | $ |
| Actual Spent | $ |
Section 2 — Mission Alignment
Which aspect of our vision did this event primarily serve? (Check one)
- ☐ KNOWING CHRIST — Teaching, discipleship, Bible study, worship, spiritual growth
- ☐ MAKING HIM KNOWN — Outreach, evangelism, community, fellowship
In one or two sentences, how did this event serve that purpose?
Section 3 — What Went Well?
What should we celebrate or repeat? (List 2–3 highlights)
Section 4 — What Would We Change?
What would we do differently next time? (List 1–3 items)
Section 5 — Stewardship Check
Was the investment of time, volunteers, and money proportional to the ministry impact?
- ☐ Yes — Good stewardship
- ☐ Partially — Could improve
- ☐ No — Needs rethinking
Brief explanation (optional):
Section 6 — Recommendation
- ☐ REPEAT AS-IS — Keep it on the calendar
- ☐ MODIFY — Do it again with changes
- ☐ DISCONTINUE — Retire or replace this event
Action Items
What specific steps come out of this debrief? (Agreed upon with Board Chair)
| Action | Owner | Due By |
|---|---|---|
Sign-Off
| Completed By | Date | ||
| Reviewed By | Date |
The source .docx is attached to this page for printing.